Beyond implementation: Utility provider eliminates 4,000+ monthly journal entries with Kyriba
The challenge
A leading Canadian utility provider had already invested in Kyriba to support its treasury operations, but while the platform was handling core activities, critical processes across treasury and accounting still relied on manual work, spreadsheets, and disconnected systems.
Cash accounting and intercompany transactions were managed largely outside Kyriba, creating additional handoffs, reconciliation work, and opportunities for error. With information moving between Kyriba, SAP, and banking platforms, the organization needed a better way to connect its processes and make the most of its existing technology.
The goal was to build upon what was already working effectively by expanding automation, strengthening controls, and creating a more efficient an scalable treasury operation.
The approach
Clearsulting combined deep treasury process expertise with hands-on Kyriba and systems integration experience to help the utility provider get more value from its existing investment. Rather than simply automating individual tasks, the team examined how work moved across treasury, accounting, and banking systems, identifying where disconnected processes were creating unnecessary effort.
With that understanding, Clearsulting focused on connecting workflows and extending Kyriba’s capabilities across four key areas:
- Automating cash accounting within Kyriba, enabling journal entries to be generated with standardized mappings and processed without manual work.
- Centralizing intercompany transaction management, bringing intercompany transactions into Kyriba to improve visibility and reduce manual tracking and reconciliation.
- Enhancing integration with SAP and banking platforms, allowing data to move seamlessly between systems while eliminating manual extraction and upload steps; this included updating payment profiles to generate standardized transaction references from Kyriba, creating a shared identifier across systems to support automated reconciliation and clearing.
- Increasing processing frequency, shifting from periodic cycles to more continuous processing, so transactions and balances remain up to date.
By addressing the process behind the technology, Clearsulting helped the organization move beyond isolated improvements toward a more connected, automated treasury operation.
The results
The utility provider significantly reduced manual work while improving the speed, consistency, and control of its treasury and accounting processes.
- 4,000+ journal entries per month automated, eliminating manual posting and clearing activities.
- Processing cycles increased to multiple times per day, shifting from periodic to near real-time processing.
- 100% elimination of spreadsheet-based control files, removing reliance on manual tracking and reconciliation.
- End-to-end intercompany transaction processing enabled, improving consistency and visibility across entities.
- Seamless integration with SAP, enabling automated data flow and reducing manual intervention.
Beyond these operational improvements, the organization gained a more connected flow of financial information across its systems. With fewer manual handoffs and more consistent data, treasury and accounting teams can spend less time managing transactions and more time focusing on analysis, decision-making, and other higher-value activities.
Get more from the technology you already have
For this utility provider, the opportunity wasn’t in starting over. It was in making existing technology work harder.
By connecting processes, systems, and data, Clearsulting helped turn a partially automated treasury environment into a more integrated operation, strengthening controls and creating a foundation for continued improvement.
Is your treasury technology delivering its full potential?
Connect with our team today to explore how Clearsulting can help you optimize existing systems, reduce manual work, and get more value from your technology investments.