Replacing a legacy TMS to transform payments and liquidity
How a leading mortgage provider automated high-volume payments, achieved full cash visibility, and reduced operational risk with Kyriba platform
A leading home mortgage provider partnered with Clearsulting to sunset its legacy treasury management system (TMS) and implement Kyriba as a centralized, real-time treasury platform.
The objective was to transition fragmented processes into a unified platform, improve treasury visibility and control, and automate a high volume of payments with Kyriba’s payment factory.
The challenge: Scaling beyond a legacy TMS
Rapid growth exposed the limits of the organization’s legacy TMS. Core functionality became unreliable and forced treasury to rely on manual spreadsheets for daily cash positioning and bank reconciliations, introducing inefficiency, higher risk, and limited control.
At the same time, payment volumes surged and created a disjointed environment. Treasury managed transactions across numerous bank portals creating a fragmented operating model that required significant time from the team and restricted their ability to operate strategically.
The organization recognized it had outgrown its TMS and needed to transition to a modern platform that would support their continued business growth and increasing operational complexity. What complicated this TMS upgrade was data retention, namely, migrating large volumes of historical data and consolidating an extensive library of payment templates across disparate bank systems.
To address these requirements, they turned to Clearsulting to lead their transformation.
The approach: Designing a centralized, automated treasury ecosystem
Clearsulting led the design and implementation of a Kyriba solution that directly addressed the organization’s operational, payment, and data migration challenges, and ensured a seamless transition from the legacy environment.
To restore visibility and eliminate spreadsheet reliance, Clearsulting established Kyriba as a single source of truth for cash. This included full bank connectivity for prior-day and intraday statements, as well as incorporating brokerage account balances and interest activity, delivering a complete, real-time view of liquidity.
To strengthen governance, Clearsulting centralized bank signer and authority information into a single auditable repository, significantly improving control over account management and reducing operational risk.
To address migration complexity, Clearsulting developed a scalable framework to migrate historical cash flows into Kyriba without disrupting reporting or forecasting. In parallel, Clearsulting deployed a tool to migrate custom payment templates to preserve business continuity while standardizing processes.
Lastly, Clearsulting designed and implemented Kyriba’s Payment Factory to automate high-volume HELOC and HELOAN payments. This included a seamless reconciliation with the organization’s proprietary ERP system to eliminate reliance on multiple bank portals.
The results: From manual burden to scalable advantage
With Kyriba fully embedded, treasury transformed from a manual, fragmented function into a more scalable, strategic partner to the business.
Treasury now fully automates hundreds of millions of dollars of quarterly HELOC and HELOAN payments. As their Treasury Team Lead shared, “The system has run flawlessly in production—accurately generating, transmitting, and reconciling all loan funding payments. This has not only improved our speed to fund borrowers but has also strengthened compliance, reduced operational risk, and meaningfully lowered costs.”
The organization also gained operational independence “without the need for third-party processors or manual intervention,” the lead continued.
Additionally, over 600,000 cash flows spanning more than three years were successfully migrated into Kyriba, preserving continuity and accelerating insights.
“This allows us to research prior-period transactions directly within the platform instead of digging through legacy bank statements, saving multiple hours per week and accelerating issue resolution,” the lead explained.
Key outcomes include:
- 100% cash and liquidity visibility across all entities
- 1,000+ custom payment templates standardized in a secure, controlled environment
- 300+ bank signers and authorities were centralized into a single source of truthfor the first time
- Hundreds of millions in payments automated each quarter
Clearsulting didn’t just implement a new TMS, we enabled a step-change in how treasury operates, scales, and delivers value.
Organizations facing similar complexity can partner with Clearsulting to modernize treasury, automate at scale, and unlock real-time financial visibility.
Contact our team today to learn more